Best Property Management Software for Real Estate in 2023

Rachel Peterson

Rachel Peterson

· 5 min read
Best Property Management Software for Real Estate in 2023

Welcome to the world of real estate management in 2023, where technology continues to transform the industry, making property management more efficient and streamlined than ever before. In this rapidly evolving landscape, finding the best property management software is crucial for real estate professionals seeking to optimize their operations and provide exceptional experiences to tenants and owners alike. Join us as we explore the top property management software solutions in 2023, designed to meet the diverse needs of residential, commercial, and mixed-use properties. Discover the cutting-edge features, seamless integrations, and thoughtfully designed interfaces that define these industry-leading platforms, empowering property managers to excel in their roles and unlock the full potential of their portfolios. Let's embark on a journey to uncover the best property management software for real estate in 2023.

What is property management software, and why do I need it?

Property management software is a digital solution designed to help real estate professionals streamline and automate various tasks related to managing properties, tenants, finances, and maintenance. It offers benefits like improved efficiency, enhanced tenant communication, better organization, and data-driven decision-making.

My list of the 6 best Property Management Software

  1. AppFolio Property Manager: All-in-one property management software with accounting and marketing features designed for property managers.
  2. Buildium: Streamlined property management platform with accounting functionalities, ideal for real estate professionals managing multiple properties.
  3. Yardi Voyager: Scalable property management software suitable for various real estate portfolios, offering comprehensive features and analytics.
  4. Rent Manager: Robust property management solution with accounting capabilities, catering to real estate developers and property managers.
  5. RealPage Property Management: Comprehensive property management software for multifamily, commercial, and single-family rental properties.
  6. Propertyware: End-to-end property management solution designed for real estate professionals managing single-family and small residential properties.

Overview Best Property Management Software for Real Estate of 2023

AppFolio Property Manager

AppFolio is an all-in-one cloud-based solution designed for property management professionals. It offers robust features for managing residential, commercial, and student housing properties. The software streamlines processes such as accounting, online rent payments, maintenance requests, vacancy tracking, and more. Best Property Management Software for Real Estate in 2023

Why AppFolio Property Manager: AppFolio is well-regarded for its user-friendly interface and comprehensive features. It simplifies tasks such as rent collection, vacancy tracking, and maintenance requests, making it easy for property managers to handle multiple properties efficiently. The software also offers online portals for tenants and owners, enhancing communication and streamlining processes.


  • User-friendly interface and easy navigation.
  • Comprehensive suite of features for residential, commercial, and student housing properties.
  • Online rent payments and tenant portals for convenient communication.
  • Robust accounting and financial reporting capabilities.
  • Maintenance request tracking and vendor management.


  • Limited customization options may not suit some specific business needs.
  • Integrations with third-party software can be limited compared to other providers.


Buildium is a popular property management software known for its ease of use and powerful tools. It caters to various property types, including residential, community associations, and student housing. The platform offers features like lease management, tenant communication, maintenance tracking, financial reporting, and more. Best Property Management Software for Real Estate in 2023

Why Buildium: Buildium is favored for its versatility in managing various types of properties, including residential, community associations, and student housing. Its powerful tools for lease management, tenant communication, and financial reporting help property managers stay organized and make informed decisions.


  • Versatile platform suitable for residential, community associations, and student housing.
  • Customizable reports and financial statements for detailed analysis.
  • Seamless tenant screening and lease management.
  • Mobile app for on-the-go property management.
  • Good customer support and training resources.


  • Some users find the user interface a bit outdated.
  • May lack certain advanced features found in other solutions.
  • Integration options might not be as extensive as some competitors.

Yardi Voyager

Yardi Voyager is a comprehensive property management platform suitable for managing diverse portfolios, including residential, commercial, and mixed-use properties. It provides a wide range of features such as financial management, marketing, leasing, and resident services.

Best Property Management Software for Real Estate in 2023

Why Yardi Voyager: Yardi is a widely recognized name in the property management industry, and Voyager is their flagship product. The platform is known for its scalability and is suitable for large portfolios with diverse property types. Its integrated features for financial management, marketing, and resident services provide a comprehensive solution for property management needs.


  • Scalable solution for managing large and diverse property portfolios.
  • Extensive accounting and financial management features.
  • Integrated marketing and leasing tools.
  • Mobile accessibility for property managers and residents.
  • Good customer support and regular updates.


  • Complex implementation and setup process.
  • Higher pricing compared to some other property management software.
  • Learning curve for new users may be steeper due to its depth of functionality.

Rent Manager

Rent Manager offers flexible property management solutions for residential, commercial, and industrial properties. It provides tools for managing accounting, budgeting, tenant screening, maintenance, and reporting, all within a user-friendly interface. Best Property Management Software for Real Estate in 2023

Why Rent Manager: Rent Manager is appreciated for its flexibility and customizability, making it suitable for managing both residential and commercial properties. Its accounting and reporting capabilities help property managers track income and expenses accurately, while tenant screening features aid in finding reliable renters.


  • Highly customizable to meet specific business needs.
  • Excellent accounting capabilities with various financial reports.
  • Strong tenant and lease management features.
  • Robust mobile app for property managers and tenants.
  • Integrations with a variety of third-party applications.


  • Some users may find the interface overwhelming at first.
  • Occasional reports of glitches or bugs that need updates.
  • Customer support response times could vary.

RealPage Property Management

RealPage offers a comprehensive suite of property management solutions for multifamily, single-family, commercial, and vacation rental properties. Its platform includes features for marketing, leasing, rent collection, maintenance, and business intelligence.

Best Property Management Software for Real Estate in 2023

Why RealPage Property Management: RealPage is a prominent player in the property management software market, catering to multifamily, single-family, commercial, and vacation rental properties. The platform's comprehensive features for marketing, leasing, and maintenance streamline property operations and enhance tenant satisfaction.


  • Comprehensive suite of features for multifamily, single-family, commercial, and vacation rentals.
  • Efficient marketing, leasing, and resident services tools.
  • Advanced revenue management and pricing optimization.
  • Strong reporting and business intelligence functionalities.
  • Integration with various industry-related applications.


  • Cost may be a concern for smaller property management companies.
  • Some users have reported occasional performance issues.
  • Implementation and training may require time and resources.


Propertyware is a cloud-based property management software designed for residential property managers. It offers features such as tenant and lease tracking, maintenance management, online payments, and owner portals for efficient communication. Best Property Management Software for Real Estate in 2023

Why Propertyware: Propertyware focuses on residential property management, offering features such as tenant and lease tracking, maintenance management, and online payments. Its easy-to-use interface appeals to property managers seeking a straightforward solution to handle day-to-day tasks effectively.


  • Easy-to-use interface suitable for smaller property management operations.
  • Tenant and lease tracking features for efficient property management.
  • Online payment processing and financial reporting capabilities.
  • Responsive customer support.
  • Good integration options for streamlining workflows.


  • May lack certain advanced features required by larger property management firms.
  • Customization options might be limited compared to more comprehensive solutions.
  • Some users have reported occasional technical issues.

Criteria I used to choose the vendors

  1. Seamless User Experience: I prioritize software with an intuitive and elegant user interface, making it easy for property managers like me to navigate and perform tasks effortlessly, reflecting the level of thoughtfulness found in products like Apple's.
  2. Innovative Features: I look for software that goes beyond standard functionalities and offers innovative features, delivering a unique and delightful experience to users, akin to the way Japanese design emphasizes creative and inventive solutions.
  3. Aesthetics and Visual Appeal: I consider software that not only functions exceptionally but also demonstrates attention to visual aesthetics, displaying a pleasing and harmonious design that aligns with the sophisticated design approach reminiscent of Apple's products.
  4. Tailored to Property Types: I seek software that is specifically tailored to the needs of my property type, showcasing a deep understanding of the diverse requirements in property management, akin to the personalized approach found in Japanese craftsmanship.
  5. Scalability and Adaptability: I choose a solution that can grow and adapt with my business, reflecting the foresight and adaptability characteristic of well-designed products by Apple and the Japanese commitment to longevity in their creations.
  6. Seamless Integrations: I prioritize software that seamlessly integrates with other tools and services, allowing for a cohesive and harmonious property management ecosystem, mirroring the interconnectedness found in Japanese design philosophies.
  7. Top-Notch Customer Support: I opt for vendors with exceptional customer support, ensuring that I receive prompt and helpful assistance whenever needed, akin to the exceptional customer service expected from premium brands like Apple.
  8. Mobile Responsiveness: I look for software that offers a mobile app or responsive design, allowing property managers like me to handle tasks on the go with the same thoughtfulness that goes into Apple's mobile user experiences.
  9. Customization and Personalization: I consider solutions that allow for customization and personalization, reflecting the attention to detail seen in products crafted with care and individuality, reminiscent of Japanese bespoke craftsmanship.
  10. Privacy and Security: I choose software that prioritizes data privacy and security, demonstrating a deep commitment to protecting sensitive property and tenant information, akin to the meticulousness exhibited by Apple in safeguarding user data.
  11. Transparent Pricing and Value: I select vendors that provide clear and transparent pricing structures, emphasizing the value they bring to my property management endeavors, similar to Apple's emphasis on the value of their products.
  12. Free Trials and Demos: I prioritize vendors that offer free trials or demos, allowing me to experience the thoughtfulness and sophistication of their software firsthand, ensuring it aligns with my expectations.

FAQs for selecting the best Property Management Software

  1. How do I determine the best software for my property type? Consider software that caters specifically to your property type, such as residential, commercial, community associations, student housing, or mixed-use properties. This ensures that the software aligns with your unique requirements.
  2. Is the software user-friendly, and does it have a mobile app? Evaluate the user interface and ease of use. A user-friendly software with a mobile app allows property managers to handle tasks on the go and provides a smooth experience for both property managers and tenants.
  3. How scalable is the software? Opt for software that can accommodate your current portfolio size and has the flexibility to grow with your business as your property portfolio expands.
  4. What integrations does the software offer? Check for seamless integrations with other tools and third-party applications that you use to ensure a cohesive and efficient property management ecosystem.
  5. Is the software customizable to my business needs? Look for software that offers customization options, allowing you to adapt the system to match your specific business processes and requirements.
  6. How is customer support and training provided? Research the vendor's customer support reputation and inquire about the training resources available to ensure you receive prompt assistance and are well-equipped to use the software effectively.
  7. What security measures are in place to protect my data? Ensure the software prioritizes data security and adheres to industry regulations to safeguard sensitive property and tenant information.
  8. What is the pricing structure and overall value of the software? Understand the pricing details, including any subscription fees or transaction costs, and weigh them against the software's features and benefits to determine its value for your investment.
  9. Can I try the software before committing to it? Look for vendors that offer free trials or demos, allowing you to test the software firsthand and determine if it meets your expectations and needs.
  10. How are software updates and new features handled? Inquire about the vendor's approach to software updates and whether they regularly introduce new features and improvements to keep the software up-to-date and relevant.
  11. Are there any hidden fees or long-term contracts? Clarify any potential hidden fees and ensure that you are not locked into long-term contracts that could limit your flexibility.
  12. What do other users say about the software? Read user reviews and testimonials to understand the experiences of other real estate professionals who have used the software.
  13. How does the software handle tenant screening and onboarding? Evaluate the tenant screening and onboarding features to ensure the software assists in finding reliable tenants and simplifies the move-in process.
  14. Does the software offer advanced reporting and analytics? Consider software that provides robust reporting and analytics features to help you make data-driven decisions and gain insights into your property portfolio's performance.
  15. What ongoing support and training are provided? Inquire about the availability of ongoing support, training materials, and resources to ensure you and your team can continue to make the most of the software's capabilities.

Final Thoughts

The year 2023 marks an exciting era for real estate professionals as they embrace the transformative power of property management software. With the top solutions offering innovative features, user-friendly interfaces, and seamless integrations, property managers can elevate their efficiency, communication, and decision-making to new heights. By choosing the best property management software that aligns with their unique needs and preferences, real estate professionals can unlock the full potential of their portfolios and provide exceptional experiences for tenants and property owners alike. Embracing the advancements of technology, this new chapter in real estate management promises to revolutionize the industry, ensuring a brighter and more streamlined future for all involved.

Rachel Peterson

About Rachel Peterson

Rachel Peterson is a software advisor catering to the construction and real estate industry. With a background in architecture and project management, Rachel helps construction firms and real estate developers select software solutions that streamline project planning, improve collaboration, and enhance construction site management. Rachel's expertise lies in identifying software tools that optimize workflows, manage budgets, and facilitate effective communication among project stakeholders.
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